Company Overview

Recruitment.

Job Description

We have the following career opportunity with one of our Biotech client: Job Title: Head of Administration Location: Bhubaneswar Reports to: Head HR Position Summary: The Head of Administration is responsible for overseeing and managing the end-to-end administrative functions to ensure efficient operations and a safe, well-maintained work environment. This role includes leading security, housekeeping, guest relations, transportation, canteen services, horticulture, and vendor management, along with facilities and building maintenance. Additionally, the Head of Administration ensures compliance with statutory regulations and drives continuous improvement initiatives in service delivery. The ideal candidate brings 15+ years of experience in administration within a large corporate, manufacturing, or industrial setup. Key Responsibilities: • Security & Safety Management: o Develop and implement security policies to ensure the safety of employees, assets, and facilities. o Oversee security personnel, managing both internal and contracted teams, and ensure effective surveillance and incident response protocols. o Coordinate with local authorities and emergency services for safety and security matters as required. • Housekeeping & Facility Maintenance: o Ensure the facility is clean, organized, and meets the highest standards of hygiene and safety by managing housekeeping services. o Oversee common services such as Effluent Treatment Plants (ETP), waste management, and building maintenance, ensuring equipment and infrastructure are operational and compliant. o Drive continuous improvement in facility management practices, working closely with the engineering team on preventive maintenance and infrastructure upgrades. • Guest Relations & Accommodation Management: o Manage guest relations, including maintaining guest houses and ensuring a positive experience for all visitors and stakeholders. o Supervise the upkeep, cleanliness, and functioning of guest houses, ensuring that guests are provided with high-quality services and amenities. o Oversee event support and coordinate with cross-functional teams to manage company events and gatherings, ensuring smooth logistics and high-quality service. • Canteen & Transport Services: o Manage canteen services to provide quality food and service to employees, ensuring hygiene, nutrition, and timely availability. o Oversee transport management, including employee shuttles, fleet operations, and ensuring vehicle safety and regulatory compliance. o Coordinate with transport vendors to ensure timely and efficient service, addressing any issues or delays as they arise. • Horticulture & Environment: o Oversee horticulture activities, ensuring the grounds are well-maintained, aesthetically pleasing, and aligned with environmental goals. o Develop and implement landscaping plans in coordination with horticultural vendors to maintain green spaces and promote sustainability. • Vendor & Contract Management: o Manage vendor relationships for all administrative services, including housekeeping, security, transport, canteen, and maintenance. o Negotiate contracts, monitor vendor performance, and ensure services are delivered within the terms of the agreement and budget. o Conduct regular evaluations and audits of vendors to maintain high standards of service delivery. • Building & Civil Maintenance: o Oversee building maintenance activities, ensuring all facilities, utilities, and civil structures are in optimal condition. o Coordinate with the engineering team for repairs, renovations, and civil work as needed, maintaining compliance with safety standards and regulations. o Implement preventive maintenance schedules for building infrastructure to avoid operational disruptions. • Statutory Compliance: o Ensure compliance with all statutory requirements… Please share CTC to nikhila.pepcs@gmail.com .

Required Exp

15 to 20 years yrs

Skill Required

-to-end administrative functions to ensure efficient operations and a safe, well-maintained work environment. This role includes leading security, housekeeping, guest relations, transportation, canteen services, horticulture, and vendor management, along

Job Location

Bhuvaneshwar, India

Salary Package

$ 15lpa

Date of Job Posting

2024-12-06 12:43:15

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